Role Summary
The Administrative Officer provides comprehensive administrative and financial support across departments, ensuring efficient coordination of daily operations. The role includes managing administrative processes, supporting financial activities, maintaining systems such as SAP, and contributing to internal coordination and communication.
Key Responsibilities
Manage tax notifications and insurance-related administrative tasks.
Maintain and update operational Excel trackers (Athena, bank movements, etc.).
Deductions.
Management of Corporate and Confidential NDA's
Monthly CashFlow.
Support and assistance to Financial Audit.
Register budget payments and maintain records in Excel.
MONEX.
To make payments by SAP SEPA or bank transfer, record and file the transfers.
Control of the accounts 475120 and 475100 (model 111/216).
Accounting entries.
Registration of payroll, social security and taxes SAP.
Payroll
Manages Payroll in Accordance with Finance Director.
To makes the payroll payments.
Manages employment contracts and onboarding documentation in coordination with the HR department. Supports HR administration, personnel filing, payroll documentation, and HR policy compliance.
Training and Experience Requirements
General Administration training or equivalent professional experience.
High level of spoken and written English (additional languages are a plus).
Key Competences
Strong organizational and prioritization skills.
Ability to work autonomously and handle confidential information.
Reliable, methodical, and detail-oriented professional.
Strong service-oriented mindset and teamwork skills.
Effective communication and interpersonal skills.
Desirable and Additional Skills
Attention to detail and sense of urgency.
Knowledge of finance or accounting principles.
Experience with SAP systems.
Background in HR or administrative roles (2+ years preferred).